Staff Accountant

Staff Accountant

A San Francisco based firm is seeking a Staff Accountant to support accounting, finance, and case billing functions. This person will be primarily responsible for accounts payable, recording incoming checks, and supporting time and expense reporting across the firm's cases. Will work closely with the CPA-licensed Controller to maintain complete, accurate, and organized records in accordance with firm requirements and best practices — exposure well-suited to someone building toward their own CPA. This is a hybrid role in their San Francisco office, 4 days in office/1 day remote.

What You Will Do

Accounts Payable Processing:

• Monitor and manage the finance inbox, communicating with internal teams and external vendors to resolve questions and route invoices appropriately
• Enter and post bills accurately and in a timely manner, ensuring correct coding to cases/accounts
• Obtain necessary approvals and resolve outstanding issues ahead of check-running schedules to avoid payment delays
• Coordinate with the Accounting Specialist to input case costs into the case management system
• Manage vendor communication and documentation, including maintaining current W-9s and vendor records
• Maintain accurate and complete A/P records in accordance with firm requirements and best practices

Cash Receipts Processing:

• Coordinate with the Controller to accurately record all incoming checks and apply payments to the correct cases/accounts
• Prepare accurate and well-documented depository information for the Accounting Specialist to process bank deposits
• Maintain accurate and complete cash receipts records in accordance with firm requirements and best practices

Time & Expense Reporting

• Coordinate time and expense entry collection with the Finance and Administrative team, ensuring timely submissions
• Follow up proactively with staff to obtain missing entries or supporting documentation
• Perform a basic review of general expense and case-specific codes
• Collect supporting documentation and reconcile it against reporting drafts
• Prepare time and expense data for the Accountant to export to the accounting and case management systems
• Coordinate with the Controller and Accountant on case reporting submittals, ensuring accuracy and timeliness

Qualifications

• Bachelor’s degree, preferably in accounting, finance, economics, or business
• Minimum two years of proven accounting experience
• Demonstrated proficiency in QuickBooks or similar accounting software

Reporting Relationship

• Reports directly to the Controller

Compensation

• $80,000 - 90,000 salary