Staff Accountant

Position Summary

The Staff Accountant supports the day-to-day accounting operations of the Company, with a primary focus on general ledger integrity, reconciliations, and month-end close processes. This role ensures the accuracy of financial data, supports reporting functions, and maintains organized, auditable financial records.

The Staff Accountant works closely with the Controller and other members of the finance team to ensure timely and accurate financial information while supporting strong internal controls and standardized accounting procedures across the organization.

Key Responsibilities

General Ledger & Account Analysis

• Perform detailed general ledger account analysis on assigned accounts.
• Prepare and maintain supporting schedules for key balance sheet accounts.
• Investigate and resolve discrepancies and unusual variances.

Month-End & Year-End Close

• Support the monthly and annual close processes.
• Prepare and post journal entries with appropriate supporting documentation.
• Ensure all assigned accounts are reconciled and properly supported prior to close.

Reconciliations

• Perform or review bank reconciliations across all assigned accounts.
• Reconcile credit card accounts, including intercompany transactions and allocations.
• Reconcile payroll-related accounts.
• Maintain proper documentation for all reconciliations.

Accounts Payable Support

• Process vendor invoices accurately and timely.
• Assist with maintaining accounts payable records.
• Support vendor account reconciliation and issue resolution.

Compliance & Reporting Support

• Assist with the preparation and filing of 1099s.
• Maintain organized financial records to support internal and external reporting requirements.
• Assist with audit requests and provide supporting documentation as needed.

Financial Data Integrity

• Ensure transactions are recorded accurately and in accordance with company policies.
• Maintain consistency and accuracy across accounting systems.
• Support adherence to internal controls and accounting procedures.

Cross-Functional Support

• Collaborate with internal departments to resolve accounting-related inquiries.
• Assist with financial data requests and operational support as needed.

Process Support & Documentation

• Follow established accounting procedures and workflows.
• Assist in maintaining organized documentation of financial processes.
• Support continuous improvement efforts within the accounting function.

Qualifications & Requirements

Required:

• Bachelor's degree in Accounting, Finance, or related field — or equivalent professional experience.
• 2–5 years of accounting experience.
• Strong understanding of general ledger accounting and reconciliations.
• Experience with accounting software (e.g., QuickBooks or similar systems).
• Proficiency in Microsoft Excel, including pivot tables, lookups, and data analysis functions.
• Strong attention to detail and organizational skills.
• Ability to work independently and meet deadlines in a close-driven environment.

Preferred:

• Experience in financial services, collections, asset recovery, or a contingent-fee business model.
• Exposure to multi-entity or intercompany accounting.
• Familiarity with 1099 preparation and audit support.

Physical Requirements & Work Environment

This is primarily an office-based position. The physical demands and work environment described below are representative of those required to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, in accordance with the Americans with Disabilities Act (ADA) and applicable state law.

• Prolonged periods sitting at a desk and working on a computer.
• Repetitive use of hands and fingers for typing, mouse use, and operating standard office equipment.
• Regular use of close vision for reading documents and viewing computer screens.
• Ability to communicate clearly via phone, email, and in person.
• Occasional lifting of office materials up to 15 pounds.
• Standard office environment with moderate noise levels.

Confidentiality & Compliance

This position has access to confidential and sensitive information, including client data, debtor information, financial records, and proprietary company information. The employee in this role is required to:

• Maintain strict confidentiality of all client, debtor, employee, and Company information at all times, both during and after employment.
• Comply with all applicable federal, state, and local laws and regulations, including the Fair Debt Collection Practices Act (FDCPA), Gramm-Leach-Bliley Act (GLBA), and prohibitions against Unfair, Deceptive, or Abusive Acts or Practices (UDAAP), where applicable to the role.
• Adhere to all Company policies, procedures, and the Employee Handbook.
• Complete required compliance training as assigned.
• Report any suspected compliance concerns, fraud, or policy violations to leadership or HR.