Accounts Payable Manager

Location: This is an on-site role based in Oceanside, NY. Candidates should be comfortable commuting to Oceanside before applying.

A confidential New York City construction firm is hiring an Accounts Payable Manager to manage A/R, A/P, monthly billing cycles, vendor coordination, and project accounting support.

This role is a strong fit for someone with construction accounting experience who has handled construction billing, progress billings, AIA G702/G703 payment applications, retainage tracking, vendor payments, and QuickBooks Desktop in a project-based environment.

Responsibilities

- Manage customer invoicing and vendor payment workflows in QuickBooks Desktop.

- Process weekly vendor invoices, verify coding, reconcile vendor statements, and ensure payments are issued within agreed terms.

- Monitor outstanding customer balances, follow up on overdue invoices, and maintain A/R aging reports.

- Lead monthly progress billing cycles, including AIA G702/G703 applications, schedules of values, lien waivers, certified payroll support, and retainage reporting.

- Prepare monthly billing packages based on percent-complete updates from project managers.

- Maintain billing logs, contract files, change order documentation, vendor profiles, W-9s, certificates of insurance, and 1099 support.

- Coordinate with project managers, operations, finance, vendors, and clients to confirm billable items, approved change orders, and contract compliance.

- Support month-end close by reconciling accounts, verifying financial data, and preparing A/P and A/R summaries for leadership.

- Support internal and external audits by preparing transaction reports, bank reconciliations, invoice copies, proof of payment, and contract documentation.

- Improve billing workflows through better tracking, reminders, documentation, and standardized templates.

Qualifications

- Experience in construction accounting, project accounting, billing, A/P, A/R, or a similar finance/operations role.

- Working knowledge of QuickBooks Desktop.

- Hands-on experience with progress billing, AIA G702/G703 applications, retainage, lien waivers, schedules of values, and change order documentation.

- Strong Excel, reporting, reconciliation, and documentation skills.

- Ability to work closely with project managers and operations teams in a deadline-driven construction environment.

- Highly organized, detail-oriented, and comfortable owning follow-up with vendors, clients, and internal stakeholders.

- Experience with certified payroll, insurance certificates, 1099 reporting, and audit documentation is a plus.

Compensation

$90,000 - $120,000 base salary, depending on experience.