Accounts Payable Manager

Accounts Payable Manager

San Jose, CA

Ciarra Construction is seeking an experienced Accounts Payable Manager to take full ownership of our Accounts Payable function. This is a high-impact, hands-on role responsible for managing the entire AP lifecycle while driving process improvements and supporting the continued implementation of digital accounting tools.

We're looking for someone who thrives in a fast-paced construction environment, enjoys improving processes, and takes pride in building an efficient, well-organized AP operation.

What You'll Do

• Own the full Accounts Payable lifecycle, from invoice receipt through payment.
• Process vendor and subcontractor invoices accurately and ensure timely entry into Acumatica.
• Partner with Project Managers to obtain invoice approvals, resolve discrepancies, and maintain accurate job cost allocation.
• Prepare and process vendor payments, including checks, ACH, credit cards, and joint checks.
• Review AP Aging reports, assist with cash flow planning, and prioritize vendor payments.
• Communicate with vendors regarding payment status, reconciliations, and account inquiries.
• Lead month-end AP close activities, including accruals, reconciliations, and cutoff procedures.
• Maintain organized, audit-ready AP records and support audits and special accounting projects.
• Ensure compliance with subcontractor and vendor documentation, including W-9s, lien waivers, insurance certificates, and related records.
• Support the implementation and continuous improvement of digital AP tools and workflows.

What We're Looking For

• Experience leading the full Accounts Payable function in a construction environment.
• Strong understanding of subcontractor billing, job costing, and vendor management.
• Experience with ERP systems (Acumatica experience is a plus).
• Highly organized with exceptional attention to detail.
• Comfortable working cross-functionally with Project Managers, vendors, and leadership.
• A proactive mindset with a passion for improving processes and embracing technology.

Why Ciarra Construction?

This isn't a traditional AP role. You'll have the opportunity to take ownership of the function, influence processes, help modernize our systems, and make a meaningful impact on the business while working alongside an experienced leadership team.