Accounts Payable Specialist

Position Overview

We are seeking a detail-oriented and organized Temporary Accounts Payable Specialist to support the accounting team with day-to-day accounts payable functions. The ideal candidate will have hands-on experience processing invoices, reconciling vendor accounts, handling payment inquiries, and maintaining accurate financial records. This position is well suited for someone who can quickly step into an existing accounting environment and work independently with minimal supervision.

Key Responsibilities

• Process a high volume of invoices accurately and efficiently
• Review invoices for proper coding, approvals, and supporting documentation
• Enter invoices and payment information into the accounting system
• Match invoices against purchase orders and receiving documentation when applicable
• Reconcile vendor statements and research discrepancies
• Respond to vendor inquiries regarding invoices, payments, and account balances
• Prepare and process check, ACH, and electronic payments
• Maintain accurate and organized accounts payable records
• Assist with month-end and year-end close activities
• Research and resolve discrepancies between invoices, purchase orders, and payments
• Ensure invoices are processed in accordance with company policies and procedures
• Assist with 1099 reporting and other AP-related tasks as needed
• Provide general accounting support to the accounting team

Qualifications

• 2+ years of accounts payable or related accounting experience
• Strong understanding of accounts payable processes and procedures
• High level of accuracy and attention to detail
• Strong organizational and time management skills
• Ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• Proficiency with Microsoft Excel
• Experience with an ERP or accounting system such as NetSuite, SAP, Oracle, QuickBooks, Sage, or similar systems is preferred
• Previous experience in a temporary or high-volume accounting environment is a plus