Administrative Assistant

Administrative Assistant

Location: Rochester, NY

Schedule: Onsite, 5 days per week

Contract Duration: September 21, 2026 – January 8, 2027

Position Overview

We are seeking an organized and service-oriented Administrative Assistant to provide day-to-day administrative and office support for a busy Rochester location. This role will help ensure smooth office operations while serving as a primary point of contact for employees, visitors, vendors, and internal teams.

The ideal candidate is dependable, professional, comfortable handling a variety of responsibilities, and able to quickly respond to changing office needs.

Key Responsibilities

• Provide general administrative and office support, including processing and distributing mail, answering phones, greeting visitors, coordinating printing requests, and assisting with other day-to-day tasks.
• Serve as a primary point of contact for employees and visitors, helping resolve or coordinate office-related requests.
• Manage office supplies, equipment, kitchen/pantry items, and other workplace resources.
• Assist with facility and housekeeping requests and perform light office upkeep and non-janitorial cleaning activities as needed.
• Provide basic troubleshooting and coordination for conference room and A/V equipment.
• Support meetings and events, including room setup, vendor coordination, last-minute logistical needs, and day-of execution.
• Communicate with vendors and provide direction when adjustments are needed during meetings or events.
• Manage meeting and workspace reservations to maximize office space utilization.
• Address scheduling or space conflicts and work with employees to identify appropriate solutions.
• Support additional administrative and office-service needs as assigned.

Qualifications

• Previous administrative assistant, office coordinator, receptionist, workplace services, or similar experience preferred.
• Strong customer service and communication skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize multiple requests and adapt to changing needs.
• Comfortable interacting with employees, visitors, vendors, and leadership.
• Basic experience with office technology, conference room equipment, and A/V systems is preferred.
• Must be comfortable working onsite in Rochester 5 days per week.