Executive Assistant

Job Title: Executive Assistant

Location: Midtown, New York (Fully Onsite)

Type: Permanent

About:

Our client, a luxury hotel brand, is seeking an Executive Assistant to support a c-suite executive + 5 other individuals. This is a fully onsite role in Midtown Manhattan, ideal for someone with 3-7 years of experience in a fast-paced, professional environment.

Responsibilities:

• Serve as the primary point of contact for internal and external stakeholders; manage calls, emails, and inquiries with professionalism and discretion
• Maintain and coordinate executive calendars, including meetings, travel, and appointments
• Organize meetings and events, handling logistics end-to-end
• Prepare correspondence, presentations, and reports using Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Manage documents and workflows using DocuSign
• Process expenses and reimbursements (e.g., Concur or similar tools)
• Provide proactive administrative support and assist with ad hoc projects as needed

Requirements:

• 3-7 years of experience as an Executive Assistant
• Proficiency in Microsoft Office Suite and DocuSign
• Strong organizational, time management, and multitasking skills
• Excellent written and verbal communication skills
• High level of discretion and attention to detail
• Ability to work both independently and collaboratively in a fast-paced environment