Executive Assistant

The primary focus of this role is to ensure the executive remains organized and day-to-day operations run smoothly. You will also play a key role in coordinating content-related projects and workflows across creative, production, and external teams. This is an excellent opportunity for an experienced Executive Assistant or Coordinator who thrives in a fast-paced, creative environment and enjoys managing multiple moving pieces.

Key Responsibilities:

Executive Support

• Manage complex calendars, including scheduling, meeting prioritization, and ensuring alignment with the CEO’s Executive Assistant.
• Coordinate internal and external meetings, including preparing agendas and distributing follow-up action items.
• Handle email triage and assist with executive correspondence.
• Prepare basic documents, presentations, and reports.

Content & Team Coordination

• Assist in tracking content projects, deliverables, and deadlines.
• Coordinate workflows and content calendars with the Production team.
• Facilitate coordination between creative, marketing, production, and external partners.
• Take comprehensive notes during meetings and distribute action items promptly.

Administrative Support

• Arrange travel, bookings, and expense tracking.
• Maintain organized files and documentation.
• Support research and coordination for strategic initiatives and content-related projects.

Qualifications

• 5+ years of experience in an Executive Assistant, Administrative, Production Coordinator, Project Coordinator, or similar role.
• Experience working in a creative, media, entertainment, content, or production environment is strongly preferred.
• Experience supporting or coordinating projects involving multiple stakeholders, deadlines, and moving parts.
• Strong organizational and project coordination skills with the ability to manage competing priorities.
• High attention to detail and ability to track deliverables and follow up effectively.
• Excellent written and verbal communication skills.
• Proficiency with Google Workspace (Docs, Sheets, Calendar) and comfort learning new tools and systems.
• Must live in the Bay Area, CA.
• Must be able to travel as needed.

We are seeking a resourceful, proactive professional who is comfortable operating at the intersection of executive support and creative project coordination. The ideal candidate is someone who enjoys fast-paced environments, can keep multiple projects and stakeholders organized, and understands the importance of timelines, communication, and follow-through in a content or production setting. A strong sense of ownership, accountability, adaptability, and eagerness to learn and grow within a creative, startup environment are essential.