Executive Assistant

Position: Executive Assistant

Location: New York, New York, 4 days onsite

Employment Type: Full-time

Compensation: 125,000-150,000

Position Overview

An amazing tech startup is seeking a highly organized and proactive Executive Assistant to support its Co-Founders in a fast-paced, high-growth environment. This role is ideal for someone who thrives in dynamic settings, anticipates needs, and acts as a true extension of leadership. The Executive Assistant will play a critical role in ensuring operational efficiency and supporting strategic initiatives. Must be legally authorized to work in the United States.

Responsibilities

• Manage complex calendars for the Co-Founders, ensuring seamless scheduling and prioritization
• Coordinate domestic travel arrangements and logistics for leadership
• Organize and stack investor and external meetings, ensuring timely follow-ups
• Prepare meeting agendas, summaries, and track action items for accountability
• Support internal and external scheduling across the leadership team
• Plan and execute company events and offsites, including vendor coordination
• Manage expenses, vendors, and administrative workflows to maintain efficiency
• Serve as the primary point of contact for day-to-day operational needs
• Identify process gaps and implement structure as the company scales
• Leverage AI tools and technology to streamline workflows and improve productivity

Required Experience/Skills

• 3+ years of experience supporting senior executives, founders, or leadership teams
• Must have experience supporting C-level executives in early-stage companies
• Must have experience in tech, startups, or high-growth environments
• Strong organizational skills with the ability to manage multiple priorities
• Tech-savvy and comfortable using AI tools, G Suite, Slack, and related platforms
• Excellent written and verbal communication skills with high attention to detail
• Ability to anticipate needs and work independently in a fast-paced setting

Preferred Experience/Skills

• Familiarity with investor relations and board meeting preparation
• High emotional intelligence and discretion when handling sensitive information
• Strong problem-solving skills and resourcefulness in ambiguous situations
• Ability to thrive in a remote-first environment with occasional in-office presence

Education Requirements

• Bachelor’s degree in Business Administration, Communications, or related field preferred
• Equivalent combination of education and experience will be considered
• Continuous learning mindset with interest in technology and AI tools