Finance Operations Manager

About Little London Collective

Little London Collective builds and manages high-end residential construction projects across Connecticut and New York.

The Company depends on accurate books, clean project records, timely payroll, controlled purchasing, and current system data to run each project with discipline.

Role Overview

The Finance & Operations Manager is responsible for day-to-day financial administration, payroll support, benefits administration, procurement coordination, inventory tracking, and operating-system discipline across Little London Construction and related Little London entities.

This role keeps accounts payable, accounts receivable, project draw support, vendor records, payroll inputs, benefits records, purchasing activity, and inventory controls current and organized. The role works closely with the General Manager, project managers, accounting, vendors, payroll providers, and field leadership to keep financial and operational records accurate.

Key Responsibilities

• Accounts Payable, Accounts Receivable, and Bookkeeping
• Maintain current accounts payable and accounts receivable records in the Company's designated accounting and operating systems.
• Enter, code, route, and track vendor bills, subcontractor invoices, reimbursements, receipts, and payment requests.
• Prepare customer invoices, track open receivables, and follow up on aging balances as directed by the General Manager or accounting leadership.
• Reconcile vendor statements, payment records, deposits, credit card activity, and project cost records against source documents.
• Maintain clean records for bills, invoices, lien waivers, approvals, purchase orders, payment confirmations, and supporting documents.
• Flag missing approvals, coding questions, duplicate invoices, vendor setup issues, cash timing concerns, and other accounting exceptions before payment or billing action is taken.

Project Draws, Month-End Support, and Budget Administration

• Assist project managers with month-end draw packages, billing backup, owner invoices, project cost summaries, and supporting documentation.
• Help maintain project budgets, commitments, allowances, change orders, pending cost exposures, and forecast updates in the Company's designated systems.
• Coordinate with project managers to collect vendor invoices, subcontractor backup, delivery tickets, receipts, photos, approvals, and field documentation needed for draws.
• Compare project costs against budgets and flag missing coding, over-budget items, unapproved work, or costs that need General Manager review.
• Support cash flow tracking by keeping expected billings, vendor due dates, payroll timing, and procurement needs visible to leadership.
• Help prepare month-end close materials for review by the General Manager, accounting team, and Company leadership.

Payroll, Benefits, and HR Administration

• Collect, review, and submit payroll inputs, including hours, pay rates, deductions, reimbursements, paid time off, and payroll changes.
• Coordinate with payroll providers, benefits brokers, and internal leadership to keep employee records, benefit enrollments, payroll files, and related notices current.
• Administer employee onboarding and offboarding paperwork, including payroll setup, benefit enrollment, tax forms, direct deposit forms, handbook acknowledgments, and required employment records.
• Track payroll deadlines, benefit renewal dates, employee changes, workers compensation items, and required HR follow-up.
• Maintain confidentiality of employee compensation, benefits, personal information, and personnel records.
• Inventory, Procurement, and Vendor Coordination
• Manage procurement records for materials, fixtures, equipment, tools, supplies, subcontractor purchases, and other project or Company needs.
• Track purchase requests, vendor quotes, approvals, purchase orders, order confirmations, deposits, delivery dates, backorders, returns, and warranty items.
• Maintain inventory records for Company tools, equipment, materials, supplies, and stored project items.
• Coordinate with project managers and field personnel to confirm what was ordered, delivered, received, damaged, returned, or still outstanding.
• Help maintain vendor records, insurance documents, W-9s, payment terms, contact details, pricing support, and account access as directed.
• Escalate long-lead items, missing approvals, vendor delays, price changes, damaged goods, and delivery issues that could affect project cost or schedule.

Systems, Documentation, and Internal Controls

• Use Company systems consistently for accounting records, project costs, procurement, payroll support, document storage, task tracking, and reporting.
• Maintain accurate source documents and organized digital files so leadership, project managers, accounting, and operations can quickly understand status and open items.
• Support system reconciliation between accounting, project management, spend management, payroll, procurement, and document-storage tools.
• Help improve templates, checklists, reports, workflows, and recurring close processes when gaps or repeat issues appear.
• Protect Company, client, employee, vendor, subcontractor, pricing, payroll, budget, and financial information.

Communication and Accountability

• Work closely with the General Manager to keep financial and operating priorities current, organized, and ready for review.
• Coordinate effectively with project managers, accounting, field personnel, vendors, subcontractors, payroll providers, benefits providers, and Company leadership.
• Provide clear status updates on payables, receivables, payroll, benefits, procurement, inventory, draw support, and month-end close items.
• Follow up on open items until they are resolved, assigned, or escalated to the appropriate owner.
• Perform other duties reasonably related to the role as assigned by the General Manager or Company leadership.

Qualifications

• 5+ years of experience in bookkeeping, accounting administration, construction operations, payroll administration, procurement, office management, or a closely related role preferred.
• Experience with accounts payable, accounts receivable, invoice coding, vendor management, payroll inputs, employee records, and financial documentation.
• Construction industry experience strongly preferred, including familiarity with project budgets, draws, subcontractor invoices, purchase orders, lien waivers, allowances, and change orders.
• Strong attention to detail and ability to keep multiple financial, payroll, procurement, and project records current at the same time.
• Ability to read and understand invoices, statements, proposals, purchase orders, project budgets, change orders, payroll reports, and benefit documents.
• Proficiency with Google Workspace, Microsoft Office, accounting systems, payroll platforms, spend management tools, and project management or construction management systems.
• Clear written and verbal communication skills with project managers, vendors, accounting partners, employees, and leadership.
• Strong judgment with confidential financial, payroll, employee, vendor, client, and Company information.
• Valid driver's license and ability to travel to project sites, vendors, banks, and Company offices as required.

Work Environment and Schedule

This is a full-time role based out of the Company's Stamford office, with periodic travel to project sites, vendors, banks, and Company offices as required. The Finance & Operations Manager is expected to work Monday through Friday during regular business hours, with additional time as required for payroll deadlines, month-end close, draw packages, procurement deadlines, urgent vendor issues, or leadership requests.