Grants Accountant

Job Posting Summary

The Senior Grant Accountant is responsible for ensuring accurate and timely accounting, reporting and compliance with grant policies and procedures, as well as compliance with federal grant rules and regulations and supports the detailed reimbursement of state, local, and federal founders.

Essential Job Functions & Responsibilities:

• Financial Gatekeeper of Grants: ensure proper use of funds according to award documents and grant budgets, ensuring proper allocation and reporting of funds.
• Takes primary responsibility for reporting of actual expenses and activities to individual grant funders and updating forecasts vs budget.
• Draft budget modifications where necessary to submit to individual grants to ensure that all funds will be expended.
• Assists Assistant Director of Finance in reconciling Legal Server and payroll reports and ensuring they are meeting the budgeted amount in the grant.
• Requests supporting documentation from accounts payable in the format that is required by the funder and compiles all required documentation for submission to Grant Funders.
• Supports in preparing a monthly report at the allocation meeting to highlight any discrepancies to proactively address any reporting shortfall vs Legal Server reports.
• Updates Grants and Program regarding any needed changes or differences to forecast expenditures that will affect the contract.
• Interacts with Sub-Contractors to ensure that all reports are submitted on a timely basis
• Submits payment requests for reimbursement of funders timely and accurately
• Reviews and analyzes grant-related general ledger activity to ensure expenditures are properly allocated, accurately recorded, and compliant with funder requirements; identifies and coordinates any needed adjustments to support accurate financial reporting and reimbursement requests.
• Monitors grant expenditures and financial activity to ensure compliance with funder guidelines, contract requirements, and organizational policies.

Education, Skills & Experience:

• Bachelor's degree in accounting
• At least 3 years of similar experience, preferably in the not-for-profit sector.
• Must have good understanding of fund accounting in an organization with multiple funds
• Knowledge and understanding of accounting systems (experience with Fund EZ or similar not-for-profit accounting system is desirable, but not required)
• Strong competency with Microsoft Office programs including advanced Excel
• Very strong communications and interpersonal skills to interact with staff and funders
• High degree of accuracy and attention to detail
• Ability to set and meet deadlines