Grants & Administration Manager at Foundation in Midtown

Our client, a foundation based in Midtown, is seeking a highly organized and detail-oriented Grants & Administration Manager to join its dynamic team. The foundation supports organizations across different sectors. This is a hands-on role overseeing the grant lifecycle and key administrative functions, including scheduling, meeting coordination, grants management, and recordkeeping. The ideal candidate is proactive, meticulous, and comfortable managing detail-intensive processes while working closely with senior stakeholders in a collaborative environment.

RESPONSIBILITIES:

• Manage staff and board scheduling, meeting preparation, materials, and minutes
• Manage the full grant lifecycle in the database system
• Maintain accurate grant and organizational records
• Track key deadlines and follow-up items related to grants and administrative processes
• Work closely with the Executive Director, Program Managers, board, and team on day-to-day coordination
• Identify opportunities to improve administrative systems, processes, and workflows
• Assist with additional administrative needs and special projects as needed

REQUIREMENTS:

• 3-5+ years of relevant experience managing and supporting administrative and detail-intensive processes
• Exceptional organization, accuracy, attention to detail, and follow-through is a must!
• Strong judgment and discretion
• Experience working with databases; grants management system experience is a plus
• Proactive and resourceful, with the ability to take ownership of processes from start to finish
• Ability to work effectively both independently and collaboratively within a small team
• Administrative or project management experience in financial services is a plus
• Positive, flexible, and team-oriented

SALARY:

$95–$110K (DOE) + Discretionary Bonus Opportunity + Benefits

HOURS:

9:00am-5:00pm (with flexibility if needed) | In-office 3x/week