Nonprofit Office and Events Coordinator

Scion Staffing has been engaged to conduct a search for a Nonprofit Office and Events Coordinator for a highly respected philanthropic foundation dedicated to creating meaningful and lasting impact through environmental conservation, scientific discovery, and community investment. This is a full-time, onsite position based in Palo Alto, CA, working Monday through Friday.

POSITION OVERVIEW:

The Nonprofit Office and Events Coordinator will play a central role in creating a welcoming, polished, and highly organized workplace experience for staff, visitors, and partners. This position combines reception and office operations, event coordination, and administrative support while serving as a key resource across the organization. The ideal candidate is proactive, service-oriented, detail-focused, and energized by creating exceptional experiences and keeping a dynamic office running smoothly.

PERKS:

• Competitive salary range of $90,000 to $115,000 annually
• Employer-paid medical, dental, and vision options for employees and dependents
• 6 weeks of paid time off annually plus 10 paid holidays
• 401(k) retirement plan with a foundation contribution of up to 10%
• Generous professional development benefit, including up to $5,000 annually and paid time to participate in educational programs

RESPONSIBILITIES:

• Serve as the primary point of contact for staff, visitors, and vendors, overseeing reception, visitor arrivals, incoming calls, mail, deliveries, shared spaces, office supplies, and day-to-day workplace needs.
• Maintain a welcoming and hospitality-driven office environment, including café and kitchen operations, food and beverage offerings, catering, conference rooms, seasonal touches, and employee-focused workplace enhancements.
• Coordinate and execute internal and external events, meetings, convenings, and staff gatherings, managing timelines, vendors, catering, materials, setup, breakdown, and onsite logistics.
• Partner with internal stakeholders to anticipate event and operational needs, identify solutions, manage calendars and logistics, and ensure a seamless experience that aligns with organizational priorities and budgets.
• Provide administrative and project support to the Communications team, including managing shared inboxes, contracts, invoices, file systems, team meetings, book club activities, and internal communications.
• Provide backup administrative and facilities support as needed, including assisting executive and administrative colleagues, coordinating building-related needs, supporting Board meeting logistics, and contributing to cross-functional office initiatives.

QUALIFICATIONS:

• Strong background in office operations, workplace services, event planning and execution, administrative support, or a related environment.
• Demonstrated ability to coordinate events, manage competing priorities, and consistently deliver a high level of service in a dynamic workplace.
• Strong proficiency with workplace technology and tools such as Outlook, Word, Excel, PowerPoint, Box, Zoom, and similar platforms; familiarity with Microsoft Teams and Concur is a plus.
• Excellent written and verbal communication skills with a professional, welcoming approach and the discretion to appropriately handle confidential or sensitive information.
• Highly organized, proactive, resourceful, and collaborative, with strong attention to detail and the ability to anticipate needs, take ownership, and adapt as priorities evolve.

COMPENSATION AND BENEFITS:

This position offers an annual salary of $90,000 to $115,000, depending on experience, skills, and other job-related factors. The comprehensive benefits package includes employer-paid medical, dental, and vision options for employees and dependents; mental wellness resources; paid parental leave; employer-paid disability and life insurance; flexible spending accounts; 6 weeks of paid time off; 10 paid holidays; and a 401(k) retirement plan with a foundation contribution of up to 10%. Additional offerings include a matching gifts program, commuter benefits, and a professional development program providing up to $5,000 annually plus paid time to participate in educational opportunities.

HOW TO APPLY:

For immediate consideration, please submit your resume here!

ABOUT OUR SEARCH FIRM:

Scion Staffing is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing. We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can also be found online.

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.