Office Administrator

Position: Office Administrator – Night Shift

Pay Rate: $25.00–$26.00/hour

Location: Oakdale, CA

Schedule: Sunday–Thursday | 6:00 PM–4:00 AM

Must be flexible to work up to 12-hour shifts when additional coverage is needed.

Position Summary

We are seeking a highly dependable and detail-oriented Office Administrator to support overnight administrative, order processing, and cash reconciliation operations. This position plays a critical role in ensuring daily paperwork, customer invoices, driver documentation, and payments are processed accurately and on time.

Duties and Responsibilities

• Check in driver bags as they are received and verify all required documentation is included.
• Confirm all invoices are accounted for and properly signed when required.
• Reconcile daily payments, including cash and checks.
• Accurately handle, count, document, and account for large sums of cash.
• Investigate discrepancies and resolve or escalate issues as necessary.
• Process and invoice customer orders accurately.
• Prepare delivery paperwork, driver packets, and supporting documentation.
• Ensure paperwork is complete and ready for drivers beginning their shifts between 3:00 AM and 6:00 AM.
• Maintain accurate records and organized documentation.
• Answer incoming phone calls and provide professional customer service.
• Assist customers and sales representatives with questions and requests.
• Process will-call orders and coordinate customer pickups.
• Perform data entry and update information within company systems.
• Provide general administrative and office support as needed.
• Maintain confidentiality and follow established cash-handling and company procedures.

Qualifications

• Previous cash-handling experience required.
• Experience handling and reconciling large sums of cash strongly preferred.
• Strong attention to detail and a high degree of accuracy.
• Excellent organizational, analytical, and problem-solving skills.
• Proficiency with Microsoft Office required.
• Strong computer and data-entry skills.
• Ability to quickly learn new software and computer systems.
• Ability to work independently with minimal supervision.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong verbal and written communication skills.
• Previous customer service or administrative experience preferred.
• Bilingual English/Spanish preferred.
• Dependable and committed to working overnight hours.