Payroll Manager

The Payroll Manager will be responsible for the end-to-end U.S. payroll process, including payroll preparation and review, payroll tax compliance, employee support, payroll accounting, reconciliations, reporting, internal controls, and coordination with Human Resources, Finance, Accounting, Benefits, and external payroll providers.

This position will work extensively with ADP, Oracle, and SAP and will serve as a key subject-matter expert for payroll systems, processes, controls, and compliance. The successful candidate will be highly detail-oriented, analytical, organized, and comfortable working in a fast-paced global semiconductor technology environment.

Key Responsibilities

U.S. Payroll Processing

• Manage the complete U.S. payroll cycle for approximately 180 salaried and non-salaried employees.
• Process regular, supplemental, bonus, and other special payrolls as required.
• Review payroll inputs for accuracy, including hours worked, earnings, deductions, benefits, taxes, PTO, bonuses, and other adjustments.
• Perform detailed pre- and post-payroll audits to ensure payroll accuracy.
• Ensure payroll is processed accurately and timely in accordance with established payroll calendars and deadlines.
• Research and resolve payroll discrepancies and employee inquiries.
• Coordinate payroll activities with Human Resources, Finance, Accounting, and other departments.
• Maintain payroll records and documentation in accordance with company policies and legal requirements.

ADP, Oracle & SAP

• Serve as the primary payroll subject-matter expert for ADP.
• Manage payroll-related data interfaces and transactions between ADP, Oracle, SAP, HR systems, timekeeping systems, and other applications.
• Partner with IT and system administrators to troubleshoot payroll system and interface issues.
• Monitor data integrity between payroll, HR, timekeeping, and accounting systems.
• Develop and maintain payroll procedures, system documentation, controls, and process maps.
• Identify opportunities to automate payroll processes, reporting, reconciliations, and controls.
• Participate in payroll system implementations, upgrades, testing, and enhancements.

Payroll Accounting & Reconciliation

• Prepare and review payroll-related journal entries and accounting schedules.
• Reconcile payroll, payroll liabilities, tax accounts, benefit deductions, and other payroll-related balance sheet accounts.
• Coordinate with Accounting to ensure payroll is accurately recorded in the general ledger.
• Utilize Oracle and SAP for payroll accounting, reporting, reconciliations, and financial processes.
• Investigate and resolve payroll-to-general-ledger discrepancies.
• Support month-end, quarter-end, and year-end financial close activities.
• Provide payroll information and analysis to the Corporate Accounting and Finance teams.

Payroll Tax & Compliance

• Ensure compliance with applicable federal, state, and local payroll laws and regulations.
• Manage payroll tax filings, deposits, and related compliance requirements through ADP and/or third-party providers.
• Monitor changes in federal, state, and local payroll legislation and assess their impact on Mattson Technology's payroll processes.
• Manage multi-state payroll requirements, including state income tax withholding, unemployment insurance, local taxes, and employee work-location changes.
• Ensure accurate reporting of taxable wages, deductions, benefits, and employer contributions.
• Oversee year-end payroll reporting, including W-2s, W-2Cs, and other required filings.
• Coordinate with external payroll tax providers, auditors, and tax advisors as appropriate.

Internal Controls, Audit & Risk Management

• Develop, maintain, and monitor effective payroll internal controls.
• Maintain appropriate payroll approval processes and segregation of duties.
• Perform periodic payroll audits and data reviews to identify errors, unusual transactions, or compliance risks.
• Support internal and external audits by providing payroll documentation and analysis.
• Maintain appropriate payroll documentation and records.
• Protect confidential employee compensation, tax, banking, and personal information.

Employee & Management Support

• Serve as a trusted resource for employees and managers regarding payroll questions and issues.
• Provide guidance regarding payroll deductions, tax withholding, pay statements, PTO, bonuses, and other payroll matters.
• Prepare payroll reports and analysis for management, Human Resources, Finance, and Accounting.
• Provide payroll information to support budgeting, forecasting, compensation reviews, and other business activities.
• Communicate payroll deadlines, requirements, and changes clearly to employees and managers.

Required Qualifications

• Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field preferred.
• 5+ years of progressive U.S. payroll experience, including significant hands-on payroll processing experience.
• Experience managing payroll for approximately 180+ employees or a comparable employee population.
• Strong hands-on experience with ADP payroll systems.
• Experience working with Oracle and SAP financial systems.
• Strong knowledge of U.S. federal, state, and local payroll requirements.
• Experience with multi-state payroll processing and taxation.
• Strong understanding of payroll accounting, reconciliations, and general ledger processes.
• Advanced Microsoft Excel skills, including pivot tables, lookups, data analysis, and reconciliation techniques.
• Strong analytical, organizational, and problem-solving skills.
• Demonstrated ability to maintain confidentiality and protect sensitive employee information.
• Excellent written and verbal communication skills.

Preferred Qualifications

• Payroll experience within a semiconductor, technology, manufacturing, or multinational corporate environment.
• Experience supporting employees working across multiple states.
• Experience with ADP implementations, upgrades, and system integrations.
• Experience with ADP-to-Oracle and/or ADP-to-SAP interfaces.
• Experience with payroll automation and process improvement.
• Experience working with external payroll tax providers and auditors.
• Experience in an environment with strong internal controls and/or SOX compliance requirements.
• Experience supporting payroll for both exempt/salaried and non-exempt/hourly employees.

Perks and Benefits:

While working as a Balance Staffing Associate, you will be able to take advantage of weekly pay, optional medical benefits, paid sick leave, and state-specific retirement saving options in accordance with state or local law.

Balance Staffing is proud to be an equal-opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status, or any other characteristic protected by federal or state law.