Accounts Payable Specialist

About the Role A nonprofit human services organization serving families impacted by homelessness is seeking an AP/Finance Assistant to support its Finance Department across 17+ facilities and city-funded contracts. This role is heavily weighted toward accounts payable and vendor management, with additional support for payroll and general finance administration. The ideal candidate is detail-oriented, comfortable balancing routine administrative tasks with more critical accounting work, and able to work well within a small, fast-paced team.

Key Responsibilities

• Process and track vendor invoices; research and confirm delivery/completion of open invoices across 17+ entities
• Maintain vendor records, pricing data, and communicate regularly with AR representatives
• Record and audit monthly expense invoices for a city funding source (Department of Homeless Services), including documentation uploads to city databases
• Support bi-weekly payroll processing, including maintaining payroll system accuracy and following up on missing timekeeping documentation
• Maintain petty cash tracking, check stubs, and financial filing systems
• Review purchase orders prior to approval and assist with inventory/supply research
• Handle general office duties (phones, email, mail, filing) as needed to support the Finance team

Qualifications

• Strong written and verbal communication skills
• High attention to detail and organizational skills
• Proficiency in Intuit/QuickBooks Enterprise and Microsoft Office Suite
• Prior experience in accounts payable, payroll support, or vendor/invoice management preferred
• Comfortable working across both administrative and accounting-focused tasks
• Must be able to report to work during emergencies (essential employee designation)
• Must be able to commute to Brooklyn, NY (11209) daily; this is a fully onsite position