Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist with 2–3+ years of experience to support day-to-day accounts payable operations. The ideal candidate will have experience processing high-volume invoices, reconciling vendor accounts, preparing payments, and working within NetSuite. This role requires strong organizational skills, accuracy, and the ability to work effectively in a fast-paced environment.

Key Responsibilities

• Process a high volume of vendor invoices accurately and in a timely manner
• Review invoices for proper approval, coding, and supporting documentation
• Match invoices to purchase orders and receiving documents, as applicable
• Prepare and process weekly check runs, ACH, wire, and other electronic payments
• Maintain vendor records, including W-9s, payment terms, and banking information
• Reconcile vendor statements and resolve invoice discrepancies or payment issues
• Respond to vendor inquiries and internal questions regarding invoice and payment status
• Assist with month-end close activities, including accruals and account reconciliations
• Monitor AP aging and help ensure timely payment of outstanding obligations
• Support 1099 preparation and year-end reporting processes
• Maintain accurate financial records and ensure compliance with company policies and internal controls
• Collaborate with purchasing, receiving, and accounting teams to improve workflow and resolve issues
• Use NetSuite to enter, code, track, and report on accounts payable transactions

Qualifications

• 2–3+ years of accounts payable experience
• Experience with NetSuite preferred
• Strong understanding of accounts payable processes and invoice lifecycle
• Experience with invoice coding, 3-way match, vendor reconciliations, and payment processing
• Proficiency in Microsoft Excel and other Microsoft Office applications
• Strong attention to detail and data entry accuracy
• Effective written and verbal communication skills
• Ability to prioritize workload and meet deadlines in a fast-paced environment
• Associate or bachelor’s degree in accounting, finance, or related field preferred

Preferred Qualifications

• Experience in a high-volume or multi-entity environment
• Knowledge of month-end close support and accruals
• Familiarity with 1099 processing
• Strong problem-solving and vendor relationship management skills

Skills

• Accounts payable processing
• Invoice review and coding
• Vendor management
• Account reconciliation
• Payment processing
• NetSuite
• Microsoft Excel
• Organization and time management
• Attention to detail
• Communication and follow-up