Accounts Payable Specialist

Accounts Payable Specialist

We are seeking an Accounts Payable Specialist for an approximately three-month assignment with potential to extend or convert. This role will support a high-volume AP function, process artist-related payments and expenses, and reconcile transactions across BILL, NetSuite, and a proprietary royalty accounting system. The ideal candidate is detail-oriented, comfortable with manual processes, and able to identify opportunities to improve and automate AP workflows.

Responsibilities

• Process vendor invoices and payments in BILL, maintain vendor records, and obtain required approvals.
• Enter and review artist advances, reimbursable expenses, and other transactions in the royalty accounting system.
• Reconcile transactions between the royalty accounting system, BILL, and NetSuite.
• Process credit card and employee expense transactions, collect supporting documentation, and reconcile activity to the general ledger.
• Research and resolve invoice, payment, and reconciliation discrepancies.
• Assist with vendor setup, 1099 processing, prepaid expense tracking, and monthly financial reporting.
• Partner with finance, operations, record label personnel, vendors, tax advisors, and auditors.
• Support digital marketing payments, special projects, and AP workflow improvements.
• Provide backup support to the AP team as needed.

Requirements

• Prior experience processing accounts payable in a high-volume environment.
• Hands-on experience with BILL/Bill.com is required.
• Experience with NetSuite is strongly preferred.
• Experience with Expensify and Excel is a plus.
• Strong attention to detail and ability to work accurately within manual processes.
• Ability to independently research and resolve AP issues.
• Tech-savvy approach with an interest in streamlining or automating accounting processes.
• Comfortable working in a small accounting department and supporting multiple stakeholders.