Accounts Payable Specialist

Position Summary

Our client is seeking an experienced Accounts Payable Specialist to join their accounting team. The ideal candidate is highly organized, analytical, and detail-oriented, with the ability to manage multiple priorities in a fast-paced environment while consistently meeting deadlines. This role is responsible for ensuring accurate invoice processing, maintaining strong vendor relationships, and supporting the company's overall financial operations.

Key Responsibilities

• Process vendor and subcontractor invoices accurately and efficiently, ensuring proper coding to jobs, cost codes, departments, and general ledger accounts.
• Manage the full accounts payable cycle, including tracking invoice approvals, maintaining AP aging, and processing payments according to vendor terms and company policies.
• Collect and maintain required subcontractor documentation, including W-9 forms, certificates of insurance, and lien waivers.
• Review and reconcile vendor statements, investigate discrepancies, and resolve invoice and payment issues in a timely manner.
• Serve as the primary point of contact for vendor inquiries by providing payment updates and resolving account-related questions.
• Support month-end close activities, including accounts payable accruals, account reconciliations, and maintaining organized, audit-ready financial records.
• Identify opportunities to improve accounts payable processes and contribute to continuous operational efficiencies.

Benefits

• Medical/Dental/Vision
• 401K

Qualifications

• Minimum of 5 years of Accounts Payable experience, including invoice processing, vendor account management, reconciliations, and payment processing.
• Strong understanding of three-way matching (purchase orders, invoices, and receiving documentation).
• Excellent organizational, analytical, and problem-solving skills with exceptional attention to detail.
• Ability to effectively prioritize multiple responsibilities while meeting deadlines in a fast-paced environment.
• Strong communication and interpersonal skills with a customer-service mindset.
• Proficiency in Microsoft Office, particularly Excel; ERP or accounting software experience is preferred.
• Reliable attendance with the ability to work on-site Monday through Friday, 8:00 a.m. to 5:00 p.m.
• Must reside within a reasonable commuting distance of the western suburbs of Chicago.

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