Corporate Legal Secretary

We’re partnering with a highly regarded California law firm to identify an experienced Legal Secretary to join its team. This is an excellent opportunity for a polished, proactive legal professional who enjoys providing high-level attorney and client support in a collaborative, sophisticated law firm environment.

The ideal candidate will have strong law firm experience, excellent document production skills, and the ability to confidently manage a busy desk while delivering exceptional client service.

Responsibilities

• Provide comprehensive administrative and legal support to assigned attorneys and other timekeepers
• Draft, edit, proofread, format, and finalize legal documents, correspondence, and redlines
• Assist with transactional closings, including signature packets, signature pages, document finalization, organization, and distribution
• Prepare closing binders and indexes
• Prepare, file, and order corporate documentation
• Coordinate meetings, appointments, travel, and attorney calendars
• Maintain attorney files, client information, and contact lists
• Assist with new client and matter intake in accordance with conflicts procedures
• Prepare expense reports and timesheets
• Assist attorneys with billing, collections, and invoice correspondence
• Maintain a high level of professional communication and service with clients
• Collaborate closely with other legal secretaries and departments to provide seamless attorney support
• Provide mentorship and peer support to junior and newly hired team members as needed
• Maintain a notary commission and perform notarial acts for firm business as requested

Qualifications

• 3–5+ years of law firm experience strongly preferred
• High school diploma or equivalent required; college degree strongly preferred
• Strong legal document formatting, proofreading, and word processing skillsleg
• Ability to handle complex document markups and troubleshoot documents quickly and accurately
• Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment
• Excellent written, verbal, grammar, and interpersonal skills
• Advanced proficiency with Microsoft Word, Excel, Adobe, and DocuSign
• Experience with legal billing/time-entry and workflow software preferred
• Typing speed of approximately 70 WPM with a high degree of accuracy
• Strong technology skills and ability to quickly learn new systems
• Proactive, flexible, detail-oriented, and highly service-minded approach
• Ability to work core business hours with flexibility for overtime when needed

The firm offers a competitive compensation and benefits package and a collaborative environment that values high-quality work, teamwork, professional service, and employee development.