Executive Assistant to CEO of Real Estate Firm

The CEO of a real estate management firm that has been in business for over 50 years is looking for an Executive Assistant. The current EA/PAhas been in the role for 16 years and is retiring. The EA/PA works in conjunction with another Executive Assistant, who has been with the firm for 20 years. The role is 5 days in office. The company has 465 employees.

About the Job:

• Oversee financials: be the point of contactwith the family office. Make sure transactions are completed and accurate (wires,credit lines, etc).
• Open mail for and scan important docs into the system.
• Process manual checks and make deposits.
• Interface with banks to support account openings and transfers
• Be point of contact for administrative matters for management companies
• Produce monthly balances report.
• Be the point of contact with ADP.
• Provide reports and documentation as needed by COO
• Pull financialdata and createspreadsheets in Excel
• Review financialreports
• Keep track of bank accountsand make sure funds are where they should be and execute transfers
• Approve invoices for the business – be in the workflow
• Hire and supervise vendorsand contractors for repairs, buildingand renovations for the MD’s 4 propertiesand manage bills in concertwith FO
• Assist the transition to upgrade systemsand technology
• Interfacewith family membersof CEO.

AboutYou:

• Minimum of 7 yearsof experience supporting a C-level executive
• BA/BS from a college or universitya plus
• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
• Adept at creating Excel spreadsheets
• Strong communication skills: written and verbal
• Knowledge of QuickBooks a plus – will train
• Understandthe importance of confidentiality and trust when supporting an MD
• Dynamic and proactivecomfortable in a fast-paced environment.
• Polished, professional demeanor and the gravitas to interact with high-level executives
• Outstanding communication skills

Salary, Benefits (80% of individual and family medicalpaid by employer), 401K w/ 25% match,PTO days Hours: 8-4 or 8:30-4:30 (assumes no lunch time - schedule can be modified if lunch time is preferred).