Accounts Payable Specialist

Accounts Payable Specialist (Contract)

Location: Irvine, CA

Schedule: Onsite

Pay Rate: $25–$27/hour

Position Overview:

We are seeking a detail-oriented and experienced Accounts Payable Specialist to join a manufacturing company in Irvine. The ideal candidate will have experience processing high-volume accounts payable transactions, performing 3-way matching, and working with inventory-related invoices. This role requires strong ERP system knowledge, excellent Excel skills, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:

• Process a high volume of PO and non-PO invoices accurately and efficiently.
• Perform 2-way and 3-way matching between purchase orders, invoices, receiving documents, and inventory records.
• Review, code, and enter invoices into the company's ERP system.
• Research and resolve invoice discrepancies, pricing variances, quantity issues, and receiving discrepancies.
• Work closely with Purchasing, Receiving, Inventory, and other internal departments to resolve AP-related issues.
• Process vendor payments through ACH, wire transfers, and check runs.
• Prepare and review weekly payment runs while ensuring proper approvals and internal controls are followed.
• Maintain accurate vendor records and assist with vendor setup and updates.
• Reconcile vendor statements and investigate outstanding balances.
• Support month-end close activities, including reconciliations and accruals.
• Maintain organized AP documentation and records for audit purposes.
• Assist with process improvements and other accounting projects as needed.

Qualifications

• 2+ years of Accounts Payable experience, preferably within a manufacturing, distribution, or inventory-driven environment.
• Experience processing high-volume invoices.
• Strong knowledge of 3-way matching, purchase orders, receiving, and inventory processes.