Accounts Payable Specialist

Accounts Payable Specialist

Location: Rancho Cucamonga, CA

Job Type: Full-Time, Permanent

Compensation: $60,000–$62,000 per year

Position Overview

We are seeking a detail-oriented Accounts Payable Specialist to join our accounting team in Rancho Cucamonga, CA. The ideal candidate will have experience processing a high volume of invoices, performing three-way matching, resolving discrepancies, and ensuring timely and accurate vendor payments.

Responsibilities

• Process a high volume of vendor invoices accurately and efficiently.
• Perform three-way matching of purchase orders, receiving documents, and invoices.
• Review invoices for proper approvals, coding, and supporting documentation.
• Research and resolve invoice discrepancies, pricing variances, quantity differences, and payment issues.
• Process PO and non-PO invoices in accordance with company policies and procedures.
• Maintain accurate vendor records and assist with vendor account reconciliations.
• Respond to vendor inquiries and resolve payment-related issues in a timely manner.
• Assist with weekly payment processing, including checks, ACH, and other payment methods.
• Reconcile Accounts Payable transactions and support month-end close activities.
• Prepare and post journal entries and accruals as needed.
• Maintain organized and accurate AP documentation and records.
• Collaborate with internal departments, including Purchasing, Receiving, and Accounting, to resolve discrepancies.
• Assist with process improvements and other accounting projects as assigned.

Qualifications

• Associate's degree or higher in Accounting, Finance, or a related field required.
• 2+ years of Accounts Payable experience preferred.
• Experience processing high-volume invoices in a fast-paced environment.
• Strong experience with three-way matching required.
• Knowledge of PO and non-PO invoice processing.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to research and resolve discrepancies independently.
• Proficiency with Microsoft Excel and accounting/ERP systems.
• Strong communication and vendor relationship management skills.

Benefits:

Medical, Dental, Vision, PTO