Accounts Payable Specialist

AP Specialist

About the Role

Essential functions of the job are listed below. Other responsibilities may also be assigned. Please note that the essential functions may vary depending on department size or organizational structure. Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job.

Responsibilities

• Determine proper invoice coding for general ledger, entity, and property.
• Enter approved invoices in accounting software (Yardi Voyager, QuickBooks, and other programs) accurately and timely.
• Process approved online payments to various vendors and maintain payment confirmations.
• Maintain an organized and accurate filing system for check copies and other payment confirmations, stop payment confirmations, invoices, and reports.
• Respond to vendor and team inquiries promptly and provide timely resolutions.
• Review A/P aging report weekly for accuracy.
• Follow up on invoice statements by verifying payments and advising vendors as needed.
• Work with the team on month-end A/P closing and reconciliations.
• Request and manage W-9 forms and Certificates of Liability Insurance from vendors.
• Create entries for approved new vendors in the accounting software.
• Maintain accurate reports and organized historical records to support year-end audits and resolve any issues or questions.
• Prepare and file form 1099.
• Perform additional accounts payable tasks and contribute to special projects as assigned.

Qualifications

• Quickbooks Online Experience
• Family office or Real Estate industry experience
• Multi-entity experience
• High volume AP
• Complex AP
• Preferred Bachelor's Degree