Accounts Payable Specialist

Key Responsibilities

• Process and code vendor invoices while ensuring accuracy and appropriate approvals.
• Perform invoice matching and verify supporting documentation.
• Manage weekly check runs, ACH payments, wire transfers, and other payment processing activities.
• Reconcile vendor statements and research discrepancies.
• Maintain vendor files, W-9 documentation, and payment records.
• Respond to vendor inquiries and resolve payment-related issues promptly.
• Assist with month-end close activities, including AP accruals and account reconciliations.
• Monitor outstanding liabilities and ensure timely payment of obligations.
• Maintain compliance with organizational policies, procedures, and internal controls.
• Support annual audits by providing requested AP documentation and reports.
• Collaborate with cross-functional departments to improve AP processes and efficiencies.

Qualifications

Required

• 10+ years of full-cycle Accounts Payable experience.
• Strong understanding of accounts payable processes, accounting principles, and internal controls.
• Proficiency with Microsoft Excel and accounting software.
• Excellent organizational skills with a high degree of accuracy and attention to detail.
• Strong communication and problem-solving abilities.
• Ability to work independently and manage multiple deadlines.

Preferred

• Experience within a higher education or non-profit organization.
• Experience with Chrome River, MVerse, and/or Banner systems.
• Knowledge of electronic invoice processing and workflow approval systems.

Education

• Degree preferred but not required.
• Equivalent combination of education, training, and relevant work experience will be considered.