Brokerage Team Operations Coordinator

We are seeking a highly organized, proactive, and detail-oriented Brokerage Team Operations Coordinator to support our commercial real estate brokerage team. This role is ideal for someone who enjoys managing multiple projects, thrives in a fast-paced environment, and wants to build a career in commercial real estate.

• Coordinate with the marketing team to create and update property brochures, BOVs, email campaigns, social media content, open house invitations, and quarterly market reports.
• Launch new property listings by organizing listing agreements, due diligence materials, signage, photography, and marketing assets.
• Maintain property listings across CoStar, LoopNet, and other marketing platforms, ensuring all pricing, availability, photography, and property information remain accurate.
• Prepare bi-weekly leasing activity reports for multiple property owners, including prospect updates, market feedback, and active negotiations.
• Maintain the team’s CRM by tracking client contacts, lease expirations, property inquiries, active prospects, and completed transactions.
• Review lease/sale documents for accuracy and maintain organized transaction files throughout the leasing and sales process.
• Manage escrow timelines and transaction milestones to help ensure deadlines are met through closing.
• Prepare booking forms and assist with transaction closeout upon completion of lease and sale transactions.
• Confirm property availability and assist brokers with property searches and client requests.
• Help coordinate broker open houses and other client-facing marketing events.
• Support multiple brokers while helping manage an active portfolio of commercial properties.

Qualifications

• California Real Estate License preferred.
• Highly organized with exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Self-motivated, proactive, and able to work both independently and collaboratively.
• Proficiency with Microsoft Office and Google Workspace.
• Experience with CRM platforms is preferred.
• Experience with CoStar, LoopNet, or commercial real estate is a plus, but not required.