Construction Project Coordinator

Our company is seeking a highly organized and detail-oriented Construction Project Coordinator to support the successful execution of commercial construction projects from project setup through closeout. This position plays a critical role in ensuring projects remain compliant, on schedule, within budget, and properly documented throughout the project lifecycle.

The ideal candidate will have experience managing public works projects, OCIP/UCIP programs, PLA projects, certified payroll, progress invoicing, and construction project administration. Strong communication, organizational, and critical-thinking skills are essential.

Essential Duties and Responsibilities

Project Setup & Compliance

• Set up new projects and ensure all required documentation is obtained and maintained.
• Verify project requirements including:
• Certificates of Insurance (COI)
• Business Licenses
• Contract Documents
• Compliance Requirements
• Manage and maintain project documentation throughout the life of the project.
• Coordinate OCIP/UCIP enrollment and compliance requirements.
• Manage Public Works project requirements and compliance.
• Coordinate PLA (Project Labor Agreement) requirements and reporting.
• Process and maintain Certified Payroll records.

Project Administration

• Prepare and submit project submittals.
• Follow up with customers, contractors, and project stakeholders regarding submittal approvals.
• Escalate and document delays that may result in additional project costs.
• Communicate with customers regarding installation schedules and project timelines.
• Track project progress and provide regular status updates to management.

Billing & Financial Management

• Prepare and process deposit invoices.
• Prepare and process progress billings.
• Prepare and process final invoices upon project completion.
• Monitor project budgets and expenses.
• Assist management in identifying cost overruns and budget concerns.
• Maintain accurate project financial records.

Project Closeout

• Compile and submit project closeout documentation.
• Prepare warranty letters and final project documentation.
• Ensure all project requirements are completed before final closeout.

Customer Relations

• Conduct post-project follow-up with customers.
• Obtain customer feedback regarding project performance.
• Request and encourage Google Reviews from satisfied customers.
• Maintain positive relationships with customers and project stakeholders.

Qualifications

Required Experience

• Construction project coordination or project administration experience.
• Public Works project management experience.
• OCIP/UCIP administration experience.
• PLA project administration experience.
• Certified Payroll experience.
• Progress billing/invoicing experience.
• Project closeout documentation experience.

Required Skills

• Strong organizational and time-management skills.
• Critical-thinking and problem-solving abilities.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple projects simultaneously.
• Strong attention to detail.
• Team-player mentality.

Software Requirements

• Microsoft Excel (Required)
• Microsoft Word (Required)
• Microsoft Outlook (Required)
• Construction management software experience preferred

Preferred Qualifications

• AutoCAD experience (plus)
• Experience with commercial construction projects
• Experience working with subcontractors, general contractors, and public agencies

Benefits

• Competitive compensation based on experience
• Paid holidays and PTO
• Health benefits (if applicable)
• Opportunities for growth and advancement

If you thrive in a fast-paced construction environment and enjoy managing the details that keep projects moving forward, we encourage you to apply.