Property Manager

About the Company

Our client a property management company located in Brooklyn, NY is seeking one Senior Property Manager and two Property Managers to join their residential property management team on an immediate temp-to-perm basis.

General Responsibilities

Reports to VP Operations providing oversight and support for area property managers and the management of facilities as assigned

Specific Functions:

• Rent Collections – Revie rent bills for accuracy and completeness, sort rent bills for distribution by Maintenance staff, receive rent, record and send to lock box with appropriate transmittal information
• Coordinate with main office collections unit and follow up on collections problems
• Negotiate collection payment plans with residents, provide copy of agreement to main office collections unit
• Approve initiation of legal actions, assist attorneys in legal actions. Appear in court to testify on collection and holdover actions, follow-up on court stipulations, coordinate with main office collections unit and attorneys on evictions.
• Maintenance – Inspect sites and prepare reports on site conditions at the end of each month for insurance purposes and at other times during the month as needed.
• Process maintenance complaints and requests, determine need for contract services, prepare requisitions or purchase orders for contract services, monitor performance of contractors, vendors and maintenance personnel; notify senior management of vendor performance problems.
• Prepare purchase orders to obtain appliances, maintenance supplies and other equipment from vendors.
• Sign off on time and materials worksheets and packing slips for goods received
• Follow and resolve tenant complaints concerning work or behavior of maintenance staff and/or contractors
• Code Compliance- Schedule required regulatory inspections with various agencies
• Security – Receive daily reports from security staff and follow up.
• Tenant Relations -Work with staff and tenants to answer tenant questions and resolve tenant complaints and problems
• Community Relations – Work with residents, the community and main office to build and strengthen mutually beneficial relationships with local educational, social service and religious organizations.
• Planning and budgeting-Assist Project accountants in preparing annual capital and expense budgets and rent increase applications.
• Reporting – Prepare monthly reports including, rental reports and building inspection reports.
• Staff Supervision- Supervise on site administrative and maintenance staff, prepare on site staff assignments and schedules, Assist Senior Management in evaluation performance and resolving problems.
• Review and make changes to improve on-site office procedures on an ongoing basis and as directed by main office