Special Event Coordinator

We are looking for an energetic, outgoing, and organized Events Coordinator to assist in producing and coordinating school events. This is a long term temporary position, fully onsite.

The candidate must have excellent working knowledge of Microsoft Office Suite and good writing and communication skills. Excellent organizational skills with experience in event logistics, inventory management, etc.

Responsibilities:

• Reserving rooms for events/meetings on all various campuses, by utilizing an online project management platform.
• Arranging catering through online project management platform.
• Submitting facilities work orders through online project management platform and working with facilities to make sure they are executed.
• Assisting with event logistics in the lead-up to and day of our events.
• Sourcing vendors, obtaining quotes for items such as business cards, informational brochures and pamphlets, company promotional items such as; pens, water bottles, etc.
• Sending logos to outside vendors for the creation of promotional items.
• Putting together quotes and working with the Finance Dept, to get a PO created.
• Enter information for PO’s and match up with invoices.
• Managing inventory for swag, attire and other items and maintaining organization in our storage area.
• Some warehouse type work; when items come in, sorting, logging in MS Excel, separate and coordinate for shipment and pack up boxes via their internal mailroom or courier to the other campus locations.

Qualifications:

• Must have at least 1-2 years of administrative/logistical support, preferably with events, tradeshows, or in an academic setting.
• Proficiency in MS Office Suite.
• Excellent organizational, follow up, communication and interpersonal skills.

Please send your resume to kportillo@vanguardgroupstaffing.com -