Property Assistant

Do you have administrative experience and looking to grow your career? Enjoy working with people and learning the operations of a business? THEN this is the job for YOU!! Commercial property management company is looking to add a Property Assistant to their Menlo Park portfolio. This company is extremely focused on providing a high quality of service to their tenants, as well as highly valuing their employees!! Company provides a positive work environment, thorough training, great benefits, and opportunities for promotion to grow your career in the Property Management Industry!! This position will support an APM and PM for a beautiful Class A Office campus style portfolio, working with a variety of tenants at a location with GREAT managerial support and mentorship.

Responsibilities:

• Answering phones and greeting incoming guests or tenants
• Maintaining all files for tenants
• Executing a variety of events at the property
• Assisting tenants with specialty concierge services
• Supporting Property Manager with various projects
• Gathering certificates of insurance and business licenses
• Managing expiration dates for both certificates and license
• Dispatching maintenance for tenant requests
• Communicating with vendors and contractors
• Maintaining vendor files
• Receiving and coding incoming accounts payable
• Scheduling meetings for Manager
• Coordinating tenant appreciation days
• Preparing correspondence and reports for Manager
• Communicating with tenants about external improvements or cleaning schedules
• Resolving customer/tenant questions or concerns

Desired Skills:

• Ability to work well with others
• Ability to prioritize
• Detailed

Required Skills:

• BA or BS degree
• Intermediate MS Office skills
• 2+ year of office experience
• Commercial Property Management Experience a Plus