Staff Accountant/AR

We are seeking a detail-oriented Staff Accountant to join our accounting team. This role is approximately 75% Accounts Receivable focused and 25% month-end close and general accounting support. The ideal candidate will have at least 2 years of accounting or accounts receivable experience, strong organizational skills, and the ability to manage customer accounts while assisting with monthly financial reporting activities.

Essential Responsibilities

Accounts Receivable (75%)

• Generate and distribute customer invoices accurately and timely.
• Apply customer payments, including ACH, wire, check, and credit card transactions.
• Monitor accounts receivable aging and follow up on past-due balances.
• Communicate with customers regarding payment status, billing questions, and account discrepancies.
• Research and resolve payment issues, short pays, deductions, and unapplied cash.
• Reconcile customer accounts and prepare account statements as needed.
• Maintain accurate customer records and documentation.
• Assist with credit reviews and customer account setup.
• Prepare weekly AR reporting and cash collections updates.
• Support process improvements to enhance collection efforts and efficiency.

Month-End Close & General Accounting (25%)

• Assist with monthly, quarterly, and year-end close activities.
• Prepare journal entries and supporting schedules.
• Reconcile accounts receivable and other balance sheet accounts.
• Assist with accruals, prepaid expenses, and general ledger reconciliations.
• Prepare reports and schedules supporting financial statement preparation.
• Assist with annual audit requests and provide supporting documentation.
• Support special accounting projects as assigned.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field preferred.
• Minimum 2 years of Accounts Receivable, Accounting, or Bookkeeping experience.
• Experience with billing, cash applications, collections, and account reconciliations.
• Knowledge of basic accounting principles and month-end close processes.
• Strong proficiency in Microsoft Excel.
• Experience with accounting or ERP systems.
• Excellent communication, organizational, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.

Preferred Qualifications

• Experience with ERP systems such as QuickBooks, NetSuite, Sage, Microsoft Dynamics, Oracle, SAP, or similar.
• Experience in a high-volume transaction environment.
• Strong customer service and collections experience.